Facilities Matters
Let us not make any assumptions...
Wishlist
Depending on the event objective, location, and size of the group, most of - and in some cases all of - the items listed below are needed to create the surroundings for effective facilitation and impactful learning without distractions. Together, we'll use this wishlist as a facility scorecard and in deciding precisley what is needed and what would merely be nice for our shared guests.
Plenary Room
- Size - lots of room; reserve +50% compared to listed capacities
- Layout - easy conversion from circle to horseshoe and groups
- Beamer - HDMI w. dual ports and remote w. blank & freeze
- relatively new bulb with great intensity and newer cables
- preferably not TV/LCD due to limited size
- preferably not wireless due to use of video - WiFi - quick login with minim 30 Mbit up and down, no re-login
- Speakers - via minijack or through HDMI, w. central volume
- Airconditioning - effective, fast and silent everywhere
- Dayligt - lots of windows with fast shades/blinds
- Lighting/blinds - centrally controlled and easy to darken for video
- Flips - minimum 4 w. new pens/markers for drawing on paper
- no whiteboard pens; plan 1 flip per 5 participants
When needed, typically for larger/special events
- Microphones - wirelss lapels/neck, from around 30+ participants
- Power - 220v european at podium and tables
- Paper - A4 blank and coloured paper, namecards and post-it notes
Break-out Rooms
- Location - close to plenary room; less than 3 minutes
- grouped close together, moving between rooms must be easy
- preferably with lounge area close by - Flips - minimum 1 flip pr 5 participants w. paper pens/markers
- Paper - blank A4, markers, post-it notes etc.
Food and Refeshments
- Coffee & tea - fresh, strong, and without delay/bottlenecks
- Water - fresh & cold, sparkling and in bottles where needed
- Snacks - contineous access to fresh fruits and lo-calorie treats
- Lunch - preferably buffet to allow dining in app. 45 minutes
- full option to match dietary and/or religious requests - Restrooms - close by and with amble capacity
Surrounding Facilities
- Walking - safe outside area for walk'n'talk in pairs and buddy-teams
- View - if possible, from rooms and outside for morning yoga
- Business center - for print and other preparations
- Fitness area - with usual equipment and space for yoga
Participant Rooms
- Nice - clean, quiet and within easy access from central facilities
- Refreshments - coffe, tea and fresh water in the room
- Power - international power outlets, 110v and 220v
- Practicals - iron, ironing board and normal toilitries
- Roomservice - minimum to cover appetite from travels
And throughout everything and everywhere:
Clear evacuation instructions and exit signs
with on-the-day updated safety brief
by local personnel to lead facilitator.
With timely planning and all questions answered, we'll make it a fantastic event
- as long as we know what will be available at the facility, we can make almost all necessary adjustments.
